GME Painting & Decorating Contractors

GME Painting & Decorating Contractors are based in Wakefield, West Yorkshire and employee 20-30 employees and subcontractors

They work predominantly in the commercial section for a number of household name clients.  Before we started working with them they managed their business through a combination of Excel Spreadsheets, Dropbox and paper-based timesheets & other documents. Like most other construction companies

Health & Safety

GME like most construction companies struggled to get employees to sign all the necessary paperwork.  In their case, it was to get confirmation that each employee had read the site-specific health & safety documentation before they started work on each new site.

To ensure compliance, we created their App so that for a new site you could only see 2 things – the address and the health & safety section to sign.  Once you signed the health & safety section all the other information became visible.  Such the job files that showed what and where to paint.  But also signing revealed the most important section of all – the timesheet section.  Without that, they wouldn’t get paid for that day’s work.

Timesheets

Employees expect to be paid on time.  But getting them to submit legible timesheets on time and in the correct format can be a challenge.  So we created a timesheet section in the App, allowing everyone to use their own phones to clock in and out on jobs.

Additionally, to make sure everyone added accurate time entry each day, we added a simple restriction.  You could only create a time entry for today’s work.  It would not allow you to log today’s hours tomorrow or vice versa.

Although GME didn’t use this feature, for other clients we have also added GPS restrictions.  So that their phone has to be within a certain range of the site when they clock in or out.  Also, if required, it can be set so it will not accept a time entry if the GPS is turned off.

Timesheets

Employees expect to be paid on time.  But getting them to submit legible timesheets on time and in the correct format can be a challenge.  So we created a timesheet section in the App, allowing everyone to use their own phones to clock in and out on jobs.

Additionally, to make sure everyone added accurate time entry each day, we added a simple restriction.  You could only create a time entry for today’s work.  It would not allow you to log today’s hours tomorrow or vice versa.

Although GME didn’t use this feature, for other clients we have also added GPS restrictions.  So that their phone has to be within a certain range of the site when they clock in or out.  Also, if required, it can be set so it will not accept a time entry if the GPS is turned off.

Wage Calculation

“Employees act daft as a brush during the week.  But they all become maths genius’s when the payslip arrives”  Clients name withheld (Not GME)

It’s funny, but only because it’s so true.  Calculating wages can be a nightmare for trades and construction businesses.

Firstly there’s the timesheet issue we’ve already described.  Then there’s how they are paid.

Some, particularly the apprentices are paid hourly.  Though this may be different on a college day.    Others can be paid different rates depending on the site and the work types their doing.

A lot of employees are on a day rate.  But this can sometimes be simpler than it looks.  Since its imperative that an Effective Rate Calculation is done to check for consistency.

Payment on price is common for painters.  But tracking accurately who has do how much of each part of a large complex job over multiple weeks is all but impossible on paper or a spreadsheet.

Finally, there’s Day Work Sheets and Variations.  Both which are typically different rates from their ‘normal’ rates of pay and need tracking and invoicing separately.

For GME and others, we can track all this in a simple App and let it do all the heavy mathematical lifting.  To get an accurate pay for each employee its as simple as entering 2 days and clicking ok.

Variations & Extras

As the last people on the Job, decorators often end up having to spend time covering up other contractors bad workmanship or damage to walls, doors etc. Yet this type of work is never included in the estimate and requests for extra money to fix these issues are usually refused. GME need a simple solution to ensure that issues like these are either paid or the work was completed by someone else. So we created a section in the App where up to 10 variations at a time can be photographed and documented.  There is then a section at the bottom where the site manager can sign off on the work.  The implication is clear if the site manager doesn’t sign, they shouldn’t expect the work to be done.

With this simple addition, GME is invoicing over £2000 per month in extra work.

With particular jobs and/or clients, GME wanted a second level of authorisation.  So that after a variation was signed by the site manager, it had to be also authorised by a GME manager.

Variations & Extras

As the last people on the Job, decorators often end up having to spend time covering up other contractors bad workmanship or damage to walls, doors etc. Yet this type of work is never included in the estimate and requests for extra money to fix these issues are usually refused. GME need a simple solution to ensure that issues like these are either paid or the work was completed by someone else. So we created a section in the App where up to 10 variations at a time can be photographed and documented.  There is then a section at the bottom where the site manager can sign off on the work.  The implication is clear if the site manager doesn’t sign, they shouldn’t expect the work to be done.

With this simple addition, GME is invoicing over £2000 per month in extra work.

With particular jobs and/or clients, GME wanted a second level of authorisation.  So that after a variation was signed by the site manager, it had to be also authorised by a GME manager.

Weekly Reports

On jobs which take place over a number of weeks or months, it’s typical for clients to want to require regular feedback on progress. GME’s Blue Chip clients typically expected a weekly report. But with sites scattered all over the country, it was time consuming and therefore expensive to collate all the required photos and note into one cohesive report. So we added a Site Photos section to the App and GME now get their employees to take relevant photos, which management then add notes to. Weekly reports now take about 5mins each.

Snagging

GME strive for perfection on all their jobs.  But they needed a solution to log all the snags that crop up and confirm that they’ve been resolved.  So we create a simple add-on section to do just that.

In this, snags are documented with one or more photographs and saved.  Since the person documenting might be a manager.  Or another person could be allocated to rectifying the issue.  Employees can easily see a list of all the snags and attend to them as required.

Snagging

GME strive for perfection on all their jobs.  But they needed a solution to log all the snags that crop up and confirm that they’ve been resolved.  So we create a simple add-on section to do just that.

In this, snags are documented with one or more photographs and saved.  Since the person documenting might be a manager.  Or another person could be allocated to rectifying the issue.  Employees can easily see a list of all the snags and attend to them as required.

Tracking Price Work

Price work can be hard to keep a handle on.  You can get people overbooking i.e. claiming £1000 for an £800 job.  But you can also get 2 guys claiming £700 each for a £1200 job.  With old paper or SMS type timesheets, it would only be on Monday morning these issues could be identified.

To get around this issue we added a price work section to the App.  So when a job becomes ‘live’, all the price work sections are added.  Additionally in GME’s case, to see the price work you had to be allocated to that job ‘on price’.  Then when some or all of a particular section is done, the employee can go in an claim some or all of the value.  But the App will not let them claim more than to total or more than is left if its already been started.

GME’s price section is fairly simple.  But for other’s we’ve done some additional mathematical work.  So in their case, each employee puts time against a section.  When the section is marked as completed, in the next payroll run, each man is allocated a split of the money depending on the amount he has done and his hourly or day rate.

WHAT OUR CUSTOMERS SAY


Since 1minManager created a variations section in our App, we've been billing over £2000 per month through it

- Gavin Esberger, GME Painting and Decorating Contractors

Date published: 2019/04/19
5 / 5 stars

Thanks to 1minManagers software we can quote in a third of the time we used to.  Sometimes even up to 3 estimates per day.  Also, the software is so useable on a smartphone that (FOR THE FIRST TIME EVER!) I was able to look at a Job and Quote it in one go.  The customer said YES :)

- Daniel Bray, Bray Building Services

Date published: 2019/04/19
5 / 5 stars

Having used the App for a couple of months now.  We've found that saves AT LEAST 2 hours per report compared to our previous report writing software.  We fully expect that the time taken to write reports will reduce further as we get more proficient 

- Vin Maher, Fire Safety Specialists

Date published: 2019/04/19
5 / 5 stars

Since we've had our App created by 1minManager we've won more business, and profits have increased.  I've also found the business easier to manage and now spend much more time working on it than in it

- Richard Anthony, Digitech

Date published: 2018/01/16
5 / 5 stars